Skip to content
FacebookTwitterLinkedinYoutubeInstagram
  • Join ATA
  • Renew
  • Shop ATAware
  • Contact Us
  • Log In Welcome, My Account
American Translators Association (ATA)
Find a Language Professional
  • Certification
    • Certification
      • Guide to ATA Certification
      • What is a Certified Translation?
      • How the Exam is Graded
      • Review and Appeal Process
      • Looking for more information?
    • Taking the Exam
      • About the Exam
      • How to Prepare
      • Practice Test
      • Exam Schedule
    • Already Certified?
      • Put Your Credentials To Work
      • Continuing Education Requirement
    • Register Buttons
      • Register for Exam
         
      • Order Practice Test
  • Career and Education
    • For Newcomers
      • Student Resources
      • Starting Your Career
      • The Savvy Newcomer Blog
    • For Professionals
      • Growing Your Career
      • Business Strategies
      • Next Level Blog
      • Client Outreach Kit
      • Mentoring
    • Resources
      • For Educators and Trainers
      • Tools and Technology
      • Publications
      • School Outreach
    • Event Buttons
      • Visit ATA66
      • Upcoming Webinars
  • Client Assistance
    • Client Resources
      • Why Should I Hire a Professional?
      • Translator vs. Interpreter
      • Buying Language Services
    • More Client Resources
      • Need a Certified Translation?
      • What is Machine Translation?
      • The ATA Compass Blog
    • Find a Translator Button
      • Find a Language Professional
  • Events
    • Events
      • Annual Conference
      • Free Events for ATA Members
      • Certification Exam Schedule
    • More Events
      • Virtual Workshops and Events
      • Live and On-Demand Webinars
      • Calendar of Events
    • Event Buttons
      • Visit ATA66
      • Upcoming Webinars
         
  • News
    • Industry News
    • Advocacy and Outreach
    • The ATA Chronicle
    • The ATA Podcast
    • ATA Newsbriefs
    • Press Releases
  • Member Center
    • Member Resources
      • Join ATA
      • Renew Your Membership
      • Benefits of Membership
      • Divisions & Special Interest Groups
      • Chapters, Affiliates, Partners, and Other Groups
      • Get Involved
      • Member Discounts
      • Shop ATAware
    • Already a Member?
      • Member Login
      • Connect with Members
      • Credentialed Interpreter Designation
      • Become a Voting Member
      • Submit Member News
      • Submit Your Event
      • Contact Us
    • Member Buttons
  • About Us
    • About ATA
      • Who We Are
      • Honors and Awards Program
      • Advertise with Us
      • Media Kit
    • How ATA Works
      • Board of Directors
      • Committees
      • Policies & Procedures
      • Code of Ethics
      • ATA Team
    • Contact Button
      • Contact ATA
  • Join ATA
  • Renew Your Membership
  • Contact Us
  • Log In
  • Find a Language Professional
savvy-newcomer-header

Tips for an Interpreter-Friendly Presentation

July 22, 2014 | The Savvy Newcomer | No Comments | Resources

By Ewandro Magalhães
Featured article from The ATA Chronicle, originally published in August 2012

As much as we hate to admit it, interpreters make mistakes. Yet, holding interpreters solely responsible for successful communication and betting on their infallibility is a utopian dream. Ultimately, speakers should be equally accountable for the clarity and translatability of the ideas and words that make up their discourse. In fact, interpreting quality will improve greatly if some basic precautions are taken and all parties involved are aware of the necessity for an interpreter. The following is a document I used to share with speakers prior to their conferences to help them focus on some important yet commonly overlooked details. Feel free to pass it along to prospective speakers in those circumstances where you have been cleared to approach them directly. Do not contact speakers unless you have permission, especially if you are interpreting meetings through an international organization or an agency.

____________________________

Dear guest speaker:

Your presentation will be interpreted simultaneously for the benefit of participants who are not proficient in your language. The success of your presentation will depend greatly on the job done by the interpreters. While they have been trained to follow rather demanding and technically complex speeches, the quality of their rendering will be increased significantly if you care to follow some of the recommendations listed below. The idea is to enhance the impact of your communication while minimizing content loss.
Please take a minute to review the list of simple things that you can do before, during, and after your lecture to make sure your presentation is interpreted to the best of the interpreters’ ability.

Before the Conference
• E-mail the event organizers or one of the chief interpreters copies of all materials you intend to use (texts, PowerPoint files, etc.). It does not have to be the latest version.

• Ask your host to disclose your e-mail or contact information to the chief interpreter in charge of the conference.

• Try to reduce, or eliminate altogether, the use of acronyms and abbreviations in your presentation. Depending on the target language, they may not make sense or be nonexistent.

• When preparing your visual aids, make sure to use fonts, shapes, and colors that are legible and clear even for someone in the very back of the room. In most cases, this is where the interpreters will be.

• Make sure to take a hard copy of your presentation and biography with you to the event.

• Save the latest version of your presentation and reference material on a flash drive that you can share with the interpreters.

On the Day of the Conference
• Make yourself available to the interpreters before the event so you can cover the most important points of your presentation and update them on any last-minute changes. This meeting need not take more than a few minutes.

• Point out any terms that must be kept in the original language.

• Try to summarize, in a few simple words, the overall objective of your lecture and the conclusions you hope to reach.

• Leave any printed material you will be reading during your presentation with the interpreters. This is particularly important in the case of quotations and literary texts (poetry and/or prose), but please see the next item.

• Keep the amount of quotations to the absolute minimum. Poetry should be avoided altogether, unless the text has been submitted in advance.

• Let your interpreters preview any videos you plan to use in your presentation.

• Talk to the interpreters about any jokes or humorous remarks you plan to make. Jokes do not lend themselves very easily to interpretation, especially if they involve puns and regional sayings.

During the Presentation
• Speak clearly and audibly at all times. If possible, run a sound check to make sure the interpreters can hear you satisfactorily.

• Avoid overly long sentences.

• Be particularly careful when pronouncing Latin names or words in a language that is foreign to you. Have your interpreters proof in advance anything you may want to say in the audience’s language.

• Make sure to leave any slides or transparencies on-screen a few seconds longer than usual before moving on to the next. This should allow the interpreters time to finish reading any relevant information.

• Get used to a longer-than-usual delay in audience response. Interpreters are often a few words behind the speaker. Also note that those in the audience who do not need the services of an interpreter may react to your words earlier.

• Always speak into the microphone, even if you are addressing a specific person in the audience. Remember that this person may be relying on the interpreters and can only hear what you say through the interpreters.

• If somebody in the audience asks you a question or offers a comment in your own language, please make sure to allow enough time for the interpreters to interpret it for the rest of the audience. Do not bother to repeat questions or comments heard in your own language for the benefit of others in the audience. The interpreters will do this for you.

• Always turn off a lapel mic when you leave the room, especially if you plan to go to the restroom.

After the Conference
• Talk to the interpreters and give them your impressions of the job they performed. Pinpoint any difficulties encountered and call their attention to any misinterpretation of which you are aware.

• Invite the interpreters to provide feedback regarding your presentation. See what could be done to help improve the interpretation in the future.

• Write a brief statement on the quality of the interpreting provided. Your criticisms will help the interpreters identify and correct any shortcomings. Your praise will encourage them to keep up the good work.

Please keep in mind that these recommendations are mere reminders. Follow as many as you can without compromising your natural presenting style. The interpreters, and the audience, thank you for your cooperation.
______________________________________________

TMI?
Speakers may not always adhere to the above, in whole or in part. More experienced speakers may tend to look upon the above as an overkill or TMI (too much information). Some interpreters argue that the tips may sound a bit overzealous and risk making us look unnecessarily vulnerable. In my experience, however, these guidelines have been mostly welcomed by speakers. If anything, sharing them makes you stand out as a conscientious and professional interpreter with a true desire to serve. It may require you to push your ego aside for a moment, but it will make you a better interpreter, guaranteed.

——————-
About the Author: Ewandro Magalhães is an experienced conference interpreter with over 20 years of experience. He has a master’s degree in conference interpreting from the Monterey Institute of International Studies Graduate School of Translation, Interpretation, and Language Education, where he is an adjunct professor. He is the chief interpreter at the International Telecommunication Union in Geneva, Switzerland, and a former contractor with the U.S. Department of State, the International Monetary Fund, The World Bank, the Organization of American States, and several other international organizations. He is the author of Sua Majestade, o Intérprete – o fascinante mundo da tradução simultânea. He is a member of the American Association of Language Specialists. You can find his blog, Field Notes, at www.ewandro.com.

Share this

Posts navigation

← Helen’s summer reading topic: Spanish linguistics
Eight Unusual Tips for Newcomers →

No Comments

  1. Tips for an Interpreter-Friendly Presentation | ATIF News - A voice for Florida T&I professionals on July 22, 2014 at 2:24 pm

    […] Tips for an Interpreter-Friendly Presentation. […]

    Reply
  2. Weekly favorites (July 25-31) | Lingua Greca Translations on August 1, 2014 at 9:32 am

    […] translations from a professional translator Localization or transcreation. What to buy and sell? Tips for an Interpreter-Friendly Presentation Working with Direct Clients on Your Terms Translators’ Wall of Fame: Prof. Jerzy Koch Unusual […]

    Reply

Leave a Comment Cancel Reply





I accept the Privacy Policy

  • Home
  • Editorial Team
  • Resources
  • Write for Us
  • Style Guide

Recent Posts

Embracing the Part-Time Paradigm: Empowering Part-Time Professionals to Adopt the Small-Business-Owner Mentality

Cultivating Connection: 8 Tips for Interpreters and Translators to Tackle Loneliness

Keep Track of Your Translation Time

Savvy Diversification Series – Advice I Wish I Had Followed on How to Become a Medical Translator

A Translator’s Value(s) in a Shifting Market

The Best Google Search Tips for Translators

Conference Countdown: Your Guide to Preparing for Success at ATA64

What I’ve Learned in 8 Years of Blogging

Linguist in the Spotlight – John Milan

A Short Guide to Gender Inclusiveness in Italian Translations

Subscribe to The Savvy Newcomer


Connect with The Savvy Newcomer

Contact Us
Language Services Directory
ata_logo_footer

American Translators Association
211 N. Union Street, Suite 100
Alexandria, VA 22314

Phone +1-703-683-6100
Fax +1-703-778-7222

  • Certification
  • Career and Education
  • Client Assistance
  • Events
  • News
  • Member Center
  • About Us
  • Member Login
  • Contact Us
  • Sitemap
  • Privacy Policy
  • Accessibility Statement
  • Submit Feedback

© 2025 - American Translators Association

Find a Language Professional
Scroll To Top
By clicking accept or closing this message and continuing to use this site, you agree to our use of cookies.I AcceptPrivacy Policy